GENERAL INFORMATION FOR IOWA DENTAL SHOW 2017

The following form is provided for use by exhibitors at the Iowa Dental Tradeshow.

Spielman’s will process your order and send an invoice and a credit card method of payment form.

If your order is similar to what was ordered the last three years, Spielman’s can duplicate previous orders.

Please fill out the form below to submit an equipment and supply order to Spielman’s Event Services. One of our trade show planning professionals will contact you within 24 hours to answer any questions, confirm your order, and for payment information. Any direct questions, prior to submitting your order may be directed to: mark@spielmans.com.

Please note: areas with a (*) are required. Leave all unneeded sections of the form blank.

Send all freight shipments to:
Spielman’s Event Services
1380 Stoney Point Road SW
Cedar Rapids, IA 52404-1081

Venues do not receive freight!
Please label your shipment with you company name.
All freight goes to and from our dock.

The 2017 Iowa Dental show colors are Blue and Silver

2017 Iowa Dental Trade Show at the Cedar Rapids Convention Complex is in a carpeted arena.

*Prices subject to change

Advance Shipments & Freight Handling Services


Please have all items mailed/ shipped to:

Spielmans Event Services
1380 Stoney Point Road SW
Cedar Rapids, Iowa 52404

Let Spielman's Event Services Specialists handle all of your shipping needs. Please note: for exhibitors bringing in their own freight, you must use the 2 overhead doors on A avenue, on the north side of the building. No trucks/ vehicles are permitted at the area for longer than 30 minutes.

Note: The CR Convention Complex does not accept any freight or advance shipments, and does not provide storage for vendor materials ahead of the event. Vendors may bring what can be carried to their room or have valet. See shipping instructions below.

Spielman's Event Services will receive crated / boxed shipments at our warehouse prior to the show and will provide 30 days storage, delivery to show booth, and return shipment freight.

  • Shipments will be received with free storage beginning Monday April 3rd, 2017
  • Shipments will not be accepted after 3:00pm on Friday April 28th, 2017.
  • Shipments after 3:00pm on April 28th must arrive SHOWSITE on May 2nd - 4th, 2017.

Showsite Emergency - Inbound Freight

Shipments after 3:00pm on April 28th, 2017 WILL BE HANDLED ONSITE BY SPIELMAN'S AT THE EXHIBIT FACILITY AS ONSITE SHOW INBOUND SHIPMENTS AND ADDITIONAL CHARGES WILL APPLY.

A SEPARATE EMAIL WILL BE SENT WITH A FORM TO ORDER THE SERVICE.

All shipments with handling are subject to freight handling fees.

For exhibitors bringing in their own freight or exhibit materials, you must use the Exhibit Hall loading/ unloading area. No trucks/ vehicles are permitted at either area for longer than 30 minutes.

Vendors may also hand-carry materials into their booth during move in. Or see warehouse shipping options below.

Material Handling Services

CRATED:
Material that is on a pallet, skidded or is in any type of shipping container that can be unloaded with no additional handling required.

UNCRATED:
Material that is shipped loose or pad-wrapped, and/ or un-palleted furniture without proper lifting bars or hooks.

SPECIAL HANDLING:
Materials delivered by a carrier in such a manner that it requires additional time to unload such as stacked or constricted space unloading, ground unloading, designated piece unloading, such as integrity, alternate delivery locations, no documentation, and shipments. FedEx, Speedy Bee, UPS, DHL are included in this category due to their delivery procedures. See definitions on following page.

STRAIGHT TIME:
8:00am to 5:00pm Monday through Friday

OVERTIME:
5:00pm to 8:00am Monday through Friday, and all day Saturday, Sunday and holidays. Overtime will be applied to all freight received at the warehouse and/ or show site that must be moved into or out of your booth during above listed times.

  • Rate Classifications
  • Warehouse Shipment
  • Small Package
  •  
  • Crated or skidded (200 lb. minimum)
  • Max weight is 25 lbs per shipment. First piece.
  • Each additional piece to same location
  • Price per CWT200lb. Minimum
  • $48.00           $96.00
  • $30.00
  • $12.50

Special Handling Definitions

Special handling applies to shipments that are loaded by cubic space and/ or packed in such a manner as to require additional labor/ handling, such as ground unloading, constricted space unloading, designated piece unloading, carpet/ pad/ only shipments or stacked shipments. Also included are shipment integrity, alternate delivery locations, mixed shipments, and shipments without individual bills of lading. Shipments loaded with this manner require additional time, labor, or equipment, to unload, sort and deliver.

Alternate Delivery Location

Alternate delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility.

Carpet Only Shipments

Shipments that consist of carpet and/ or carpet padding only require special handling because of additional labor and equipment to unload.

Crated and Uncrated Shipments

Any video or electronic equipment shipped needs to be crated. Spielman's takes no responsibility for damage to video equipment IE: televisions in boxes, etc.

Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. An uncrated shipments is material that is shipped loose or pad-wrapped, and. or unskidded.

To Ensure Proper Delivery Of Your Freight

  • Remember to include the total piece count as well as your booth/booths numbers.
  • If shipping directly to show site, please note the only two days shipments are accepted, May 2nd - 4th, 2017.
  • If a freight specialist has not contacted you after you placed your order and you still have questions, please contact us at:
  • Spielman's Event Services: 1-800-260-5250

Our freight handling services include the following: All freight handling at Spielman's warehouse, delivery to and from the show (round trip), delivery from the truck to your booth, removal and storage of empty crates, boxes, and packing materials, delivery of exhibit materials from your booth back to our warehouse, and outbound arrangements made with preferred shipper.

Reminder: CARRY IN Freight must be removed from the facility by 6:00pm on Saturday, May 6th, 2017.

Freight not picked up by you or your freight company by then will be brought back to our warehouse where arrangements must be made by Monday, May 9th.

Complete the following form for freight services.



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